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Program Coordinator - Norcal PTAC
Reposted & Revised on April 10 with new application deadline of Thurs, April 25.

Please visit https://hraps.humboldt.edu/other-employment or https://hraps.humboldt.edu/sites/default/files/vacancy_announcements/job_announcement_program_coordinator_ptac.pdf for full application instructions.


Job Title: Program Coordinator Location: HSU Campus, Arcata
Hours: 40 hours/week, 12 months/year
Wage: $16-$25/hour, DOE
Project Name: Northern California Procurement Technical Assistance Center (PTAC)
Supervisor: Norcal PTAC Program Director

ENERAL INFORMATION:
This is a 12-month, non-exempt position, 40 hours per week, and offers a competitive benefits package including group health, dental, and vision after one month of employment, and retirement contributions after 1,000 hours of
work in the first year. This position has the potential to grow into a Procurement Counselor role after three or more years of on-the-job training. Knowledge of government purchasing is preferred but not required. While continuation
of this position is foreseen for years to come, all Norcal PTAC positions are contingent on continued federal funding.

This is not a state or federal position.
The Norcal PTAC is part of Humboldt State University's Sponsored Programs Foundation and hosted by the Northern California Small Business Development Center (SBDC). Headquarters are located on campus in Arcata, CA. This nonprofit grant program serves the small business community in fifteen northern counties of California (see
https://www.norcalptac.org/about/service-area-norcal-ptac for service area). The mission of our organization is to help small, minority-owned, woman-owned, veteran-owned, and otherwise disadvantaged businesses sell to government agencies. Funding for this program comes from the federal Defense Logistics Agency (DLA) and other state and local government grants and contracts. Humboldt State University has hosted the PTAC program since 2013. See www.norcalptac.org for more information.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES:
- Oversee client intake and registration processes for consulting and/or training opportunities
- In partnership with Program Director, develop and maintain cooperative working relationships and partnerships with other operators within the region's economic development community
- Process PTAC travel claims and payment requests
- Assist with quarterly and annual programmatic/fiscal grant reporting and billing processes
- Coordinate grant writing process and seek new grant opportunities
- Coordinate PTAC events including facilities arrangement, logistics support and registrations
- Attend and assist with PTAC events and webinars within Northern California
- Attend business functions as a representative of the PTAC
- Reconcile PTAC event records in database tracking system, Neoserra
- Collect procurement award information quarterly from federal and state public registries
- Research and keep up to date on relevant contracting opportunities, process or regulatory changes, procurement systems, and multiple award schedules as required
- Provide guidance to clients on federal, state, and local contract registration systems and certifications
- Manage and process payroll for PTAC team
- Prepare monthly credit card reconciliation
- Coordinate day-to-day activities of PTAC office
- Maintain office supplies, equipment and materials
- Assist PTAC Program Director and other PTAC staff as assigned

MINIMUM QUALIFICATIONS:
 At least two years of experience in administration, bookkeeping, and/or grant management
 Detail-orientated with excellent organizational and multi-tasking abilities
 Ability to learn new, complex topics easily
 Excellent written and verbal communication skills
 Computer skills required including proficiency in Word, Excel, PowerPoint
 Ability to conduct online research, manage a database, and learn new softwareapplications
 Read, comprehend and interpret written materials of moderate to complex difficulty
 Willing to travel for events within Northern California, possibly including SF bay area and Redding
 AA or Bachelor's Degree preferred from an accredited university or the equivalent in 4 years or more of sufficient and progressively responsible office coordination and customer service
experience

PREFERRED QUALIFICATIONS:
 BA/BS in Business Administration, Contract Management, a related discipline, or equivalent experience
 Knowledge of government procurement principles and processes
 Previous experience working with or for small businesses or nonprofits
 Previous experience with construction administrative support or veteran/military services
 Familiarity with Neoserra or other Customer Relationship Management databases

APPLICATION PROCEDURE:
Qualified applicants should submit the following via email. Links to forms on HSU job site.
1. HSU application
2. Cover Letter
3. Résumé
4. Three professional reference contacts
5. HSU SPF Self Identification Form for Job Applicants (signed in two places)

Incomplete applications will not be considered.

For questions regarding this posting contact the Program Director (see full job posting on HSU site for contact info)

NEW Application Review Date: Thursday, April 25, 12:00 Noon. Position will be open until filled.
Contact Person:Kristina Kunkel
Website:https://hraps.humboldt.edu/sites/default/files/vacancy_announcements/job_announcement_program_coordinator_ptac.pdf
Industry:Business Services - Other
Category:Administrative/Clerical
Occupation:Administrative Support
Level:Experienced (Non-Manager)
Status:Full Time
Type:Employee
Company Address:1 Harpst St, Arcata, California, 95521